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NHS CAFM software relaunched for improved productivity and cost savings


November 10, 2014, Cambridgeshire, UK. Press Dispensary. Following a period of intense product development, user consultation and testing, Cambridgeshire based software developers Asckey Data Services Ltd have launched the newest version of their flagship CAFM software product, fmfirst® estates and facilities v2014.1. This NHS facilities management specialist software supports facilities managers in making essential cost and resource savings. This latest release focuses on enhancements to all essential functionality with a strong focus on mobile functionality in particular.

The fmfirst® product suite is an interactive range of facilities management modules that allow users to manage all essential tasks including planned preventative and scheduled tasks through a centralised help desk. The system covers essential functions including: asset management, property management, finance and purchasing, project management, staff management, document management and reporting. The improved control of document printing in v2014.1 is another significant contribution from Asckey towards a paperless NHS.

improved communication means significant time is saved and status reports can be accessed in real time
Bernard Hill, Asckey

New features within v2014.1 include enhanced Loan Store functionality. Tracking essential assets ensures that all equipment is put to the best possible use. Where an asset has been identified as loanable, the system tracks the loan status. Within the Healthcare sector, tracking and maintaining vital equipment is essential. The Maintenance Contracts Module of fmfirst® estates and facilities allows total control of contracts held by third party companies/organisations. By linking assets and orders, the module can be used for periodic inspection type contracts or where direct labour staff are replaced by contractual staff.

The addition of Shift Patterns to the Staff Management module enables managers to track attendance to be able to ensure service continuity.

Under the Stock Control Module, the addition of a stock multiplier into the stock transactions process ensures that stock item calculations are precise in order to enable accurate costs tracking.  Within mobile stock control multiple stock items can now be checked out onto a single ticket in one transaction.

Additional features within the increasingly popular Mobile Task Management (MTM) function enable supervisors to easily create and allocate tasks directly from the Help Desk or from within the mobile application. This gives greater flexibility and eliminates the need to access a central workstation. Added document management features within MTM allow for documents to be downloaded and viewed on a mobile device, allowing contractors access to vital information at task location. MTM can make significant improvements to productivity.

Bernard Hill, Commercial Director at Asckey, commented: "The Task Management improvements further strengthen links between helpdesk and Mobile Task Management. Completed tasks can be accessed via a mobile device, checked for accuracy and amended if necessary. Charges against tasks can be tracked via the new task dashboard and any repeat charges can be allocated to the correct task. This improved communication means significant time is saved and status reports can be accessed in real time."

This expansion of mobile functionality enables increases in workforce efficiency. Staff travel time is reduced as tasks are allocated remotely to contractors who can then provide live status updates to the central CAFM system via a mobile device.

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Notes for editors

Asckey Data Services Ltd

Asckey have successfully implemented and supported NHS facilities management software systems in a large number of NHS trusts throughout England and Scotland since 1994. Specialising in bespoke software development, they also provide hosting (including an expanded NHS N3 connection) and in-house support for internal and external NHS systems. Asckey also maintain NHS contracts with the National Ophthalmology Database and the National Cancer Registry.

Asckey are the official UK Channel Partners for Data Access Worldwide. As well as developing facilities management software, Asckey is involved in major data collection and benchmarking systems for the Department of Health, collecting and analysing many of the statistics relating to the overall condition of the NHS hospital buildings which are then used in strategic NHS management.

Asckey have worked alongside NHS staff to help meet the growing need for efficiency savings, accountability and the need for reliable information systems in the Healthcare sector. Specialist data collection systems, large and small, aim to simplify users’ complex system development requirements in order to meet operational standards.

fmfirst® Product Suite

The NHS environment is complex with variable maintenance and audit requirements. Stringent regulatory standards require a fully supported management system with provable performance for long term peace of mind.  With the benefit of 20+ years’ experience creating NHS Facilities Management software, Asckey now bring you the fmfirst® product suite. Designed for maximum flexibility, targeted modules are available individually or can be fully integrated to provide a unified, single source estates and facilities management and audit tool that fully meets your individual requirements.

Developed specifically for and in liaison with NHS Trust managers: fmfirst® fully incorporates both the practical day-to-day management tasks and the legislative obligations faced by estates and facilities managers today.

This complimentary range of CAFM modules cover the key areas of estates management. The NHS is constantly evolving and so are Asckey with critical new and existing functionality being developed in-line with the ever changing NHS environment. fmfirst® has been designed to support estates and facilities managers in meeting operational objectives and regulatory audit standards.

fmfirst® provides an effective solution for improved efficiency with intuitive work flows and simplified windows based functionality.  A full audit trail tracks when, how, by whom tasks were completed providing the long-term traceability essential for effective audit provision.

For further information, please contact:
Bernard Hill, Commercial Director
Asckey Data Services Ltd
Tel: 0845 270 7747

Media contacts

Bernard Hill, Commercial Director
Tel: 0845 270 7747

CAFM software NHS software NHS FM software NHS facilities management facilities management estate management NHS loan store management


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